Privacy Policy

This Privacy Policy describes how Duneland Model Club (“we,” “us,” or “our”) collects, uses, and protects information when you visit dunelandmodelclub.com (the “Site”). The Site supports our scale modeling club community in Northwest Indiana.

Effective date: May 28, 2026

1. Information We Collect

We may collect the following types of information:

  • Contact form information. When you use our Contact Us form, we receive your name, email address, subject, message, and the club officer or role you selected as the recipient.
  • Member and admin account information. Authorized users who access the member area may provide a name, email address, and password (stored in hashed form). Account records may include role or officer information used to operate the Site.
  • Content you provide. Information or images you or other members submit for display on the Site, such as gallery items, news, or event-related material.
  • Automatic technical data. Our hosting provider and web server may log information such as IP address, browser type, device type, referring page, and date and time of access. This data helps us operate and secure the Site.

We do not intentionally collect sensitive personal categories (such as health or financial data) through the public Site.

2. How We Use Information

We use information we collect to:

  • Respond to inquiries sent through the contact form
  • Operate, maintain, and improve the Site
  • Publish and manage club news, events, gallery content, and related pages
  • Authenticate and administer member accounts and content tools
  • Protect the Site against abuse, fraud, or security issues
  • Communicate with members and visitors about club activities, as appropriate

3. Cookies and Similar Technologies

Most public pages on the Site do not set advertising or analytics tracking cookies. When you sign in to the member administration area, the Site uses session cookies necessary to keep you logged in and to protect your account. These cookies are typically session-based and are used only for authentication and security.

Your browser may allow you to block or delete cookies. Blocking cookies required for login may prevent you from using the member area.

4. Sharing of Information

We do not sell your personal information. We may share information only in these situations:

  • With club officers or volunteers who need it to respond to contact messages or manage Site content
  • With service providers that help us host the Site, send email, or provide related technical services (for example, our web hosting provider)
  • When required by law, court order, or governmental request, or to protect the rights, safety, or property of the club, our members, or others
  • In connection with a merger, reorganization, or transfer of club operations, if applicable, with notice where required by law

5. Third-Party Links and Services

The Site may link to third-party websites or display content hosted elsewhere (for example, our Facebook group or images hosted). Those third parties have their own privacy policies and practices. We are not responsible for how they collect or use information. We encourage you to review their policies before providing personal information to them.

6. Data Retention

We retain information only as long as reasonably necessary for the purposes described in this policy, including to respond to inquiries, maintain member accounts, operate the Site, and meet legal or record-keeping requirements. Retention periods may vary depending on the type of information and how it is used.

7. Security

We use reasonable administrative, technical, and organizational measures to protect information against unauthorized access, loss, or misuse. No method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

8. Children’s Privacy

The Site is not directed at children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have received such information, please contact us and we will take steps to delete it.

9. Your Choices

You may choose not to submit information through the contact form or to avoid creating a member account. If you have a member account, you may contact us to request correction or updating of account information we maintain, subject to operational and legal limits.

If you receive club-related email from us and wish to stop, follow any unsubscribe instructions in the message or contact us directly.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the effective date at the top of this page. Your continued use of the Site after changes are posted constitutes acceptance of the updated policy. We encourage you to review this page periodically.

11. Contact

Questions about this Privacy Policy or our data practices may be directed to info@dunelandmodelclub.com or through our Contact Us page.

12. Related Policies

Your use of the Site is also governed by our Terms of Use.

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